Charlottesville, Virginia
Posted: 06-May-26
Location: Charlottesville, Virginia
Type: Full Time
Salary: Commensurate
Salary Details:
Preferred Education:
Internal Number: R0083132
The Department of Recreation at the University of Virginia is now accepting applications for the position of Assistant Facility Manager for Memorial Gymnasium. The University, located in Charlottesville, Virginia, is a public institution known for its teaching, research, and public service. UVA Recreation has four recreation centers and over 40 acres of outdoor courts and fields to serve the fitness and wellness needs of students, faculty and staff.
Reporting to the Facility Manager of Memorial Gymnasium, the Assistant Facility Manager helps lead the facility operations of the historic Memorial Gymnasium, built in 1924, housing the academic programs of Kinesiology and Lifetime Physical Activities as well as Varsity Volleyball and Varsity Wrestling along with departmental programs, reservations, events and open recreation.
Outdoor facility management responsibilities include the 13-court Snyder Tennis Center, Carr's Hill Field (a lighted three-acre synthetic turf field). Nameless Field and Sand Volleyball Courts (adjacent to Memorial Gym), MEM Outdoor Basketball Courts, Madison Bowl and Lambeth Fields, and Perry-Fishburne Tennis Courts.
Responsibilities
- Provides direct oversight and preparation of large part-time student staff responsible for managing emergency response, operations, leading other staff crews, program support, reservation support, and seamless service
- Mentors and develops student staff through intentional coaching, modeling professional expectations, regular feedback, and performance evaluations to support both job success and personal growth
- Creates and facilitates ongoing training and professional development opportunities that build leadership, supervision experience, communication, and problem-solving skills in student employees for career readiness
- Fosters an inclusive and engaging work environment that encourages student ownership, accountability, and a strong sense of belonging
- Oversees and supports extensive daily operations of a multifaceted high-risk recreation facility. Duties include safety management, emergency response, maintenance, cleaning, code compliance, and funds management.
- Directly oversees, manages, and assesses outdoor recreation spaces for safety, security, emergency response, weather-related emergency preparedness, inspections, surveillance, and compliant use.
- Manages daily outdoor recreation operations including space monitoring, staffing, access, inspections, maintenance, cleaning, and equipment quality
- Manages outdoor spaces to provide daily event, reservation, and program support.
- Supports and oversees hosting and onsite management of major university events to include commencement, reunions, athletics, etc.
- Supports and hosts athletic department tenants, competitions, and events, serving as onsite event managers assuring safety and full execution of successful athletic events.
- Supports all aspects of assessing, planning, scheduling, and executing recurring and new maintenance activities, to include reviewing costs, keeping necessary financial records, and ensuring delivery of services.
- Supports all aspects of assessing, planning, scheduling, and executing cleaning and sanitation program, to include reviewing costs, keeping necessary financial records, and ensuring consistency of APPA cleaning standards.
- Develops partnerships and fosters relationships with service providers, stakeholders, contracted vendors, facility tenants, and facility users.
- Directly manages customer relations issues, initiatives, and advocacy to ensure membership value and to support auxiliary revenue-based customer satisfaction focus; supports policy development and enforcement.
- Submits work orders, maintains maintenance records, conducts facility safety and maintenance audits, monitors work order progress, and ensures work is completed safely with minimal impact to customers.
- Supports accuracy, application and execution of several emergency response plans and protocols to include evacuation, sheltering, active threat response, COOP plans, etc.
- Trains and certifies part-time staff on CPR/AED.
- Ensure daily readiness of staff and monitor compliance with safety procedures.
- Oversees software and technology support equipment, that supports daily operations including POS software, facility access, funds handling, inventory, reporting, scheduling, surveillance, etc.
- Supports Facility Manager in execution of annual fiscal, budget, and procurement practices to support unit.
- Assists and facilitates facility improvement projects under direction of the facility manager.
- Serves on departmental committees, leads department training programs, supports other department initiatives related to student training, events, or social activities.
- Performs other job-related duties as required.
Knowledge & Skills
- Experience leading or overseeing a university-based sport or recreation facility.
- Experience developing or administering a risk management/safety program or an emergency action plan for a recreation facility.
- Direct supervisory experience of part-time and student staff in an educational setting.
- Experience serving customers in a recreation setting.
- Willingness to lead and work in a team-based environment with eagerness to support and engage in departmental initiatives.
- Effective oral and written communication skills.
- Familiarity with Microsoft Office and Teams software platforms.
Minimum Qualifications
- Education: High School Degree or GED required, bachelor’s degree preferred.
- Experience: One year experience required with a bachelor’s degree. Five years’ experience required without a bachelor’s degree.
- Licensure/Certifications: None
Preferred Qualifications
- Education: Master’s degree in sports management, recreation administration, physical education, exercise physiology, kinesiology, or related field.
- Experience: Experience supporting athletic and/or special event operations.
- Experience with 25Live and Fusion software platforms.
- Experience overseeing or managing outdoor recreation space and programs
- Licensure/Certifications: Current CPR/AED certification and/or CPR/FA Instructor or obtained within 90-days of employment.
Physical Demands
This is a sedentary job involving extensive use of desktop computers. This job does occasionally require traveling some distance to attend meetings and programs.
Position Type & Work Location
- This is an exempt-level, benefited position. Learn more about UVA benefits.
- This position is based in Charlottesville, VA, and must be performed fully on-site.
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline
Application review will begin after May 11, 2026.
Additional Requirements
- Background checks will be conducted on all new hires prior to employment.
- This position will not consider candidates who require immigration sponsorship at this time.
How to Apply
Please apply online, by searching for requisition number R0083132. Complete an application with the following documents:
- Resume
- Cover Letter
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
- For questions about the application process, please contact Rich Haverstrom at rkh6j@virginia.edu .
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.