Gainesville, Georgia
Posted: 26-Jun-25
Location: Orlando, Florida
Type: Full Time
Categories:
Preferred Education:
Our client is a privately held family office with a long-standing history of owning, developing, and managing commercial real estate in Central Florida. Their portfolio includes a large outdoor retail power center, a small shopping plaza, and multiple office buildings—including two historic properties in downtown Orlando. They operate with a tight-knit team in a laid-back, non-corporate environment that values trust, agency, independence, and long-term relationships.
JOB SUMMARY:
Our client is looking for a highly capable Commercial Property Manager to take ownership of the day-to-day management of their commercial portfolio. This role is ideal for someone who thrives in a hands-on environment, enjoys solving problems, and values a collaborative team culture. You’ll work directly with ownership and alongside the bookkeeper to ensure the portfolio runs smoothly. If you’re tired of rigid corporate structures and prefer a more personal, down-to-earth setting — this is the opportunity for you. Commercial retail and office building property management experience is required.
KEY RESPONSIBILITIES:
Property Oversight & Tenant Relations
Oversee daily operations across:
- A retail power center with 25 tenants (NNN & Modified Gross leases).
- A property owners association for the retail power center.
- A shopping plaza with four tenants.
- Three office buildings, including two historic properties (approx. 20 tenants).
- Serve as the primary contact for all tenant matters.
- Issue lease-related notices and enforce compliance with lease terms.
- Manage move-ins/move-outs, service requests, and tenant coordination.
- Must be available after hours to respond to emergency calls from tenants, fire department, elevator vendors, and other urgent property matters.
- Insurance renewals.
Financial Management & CAM Reconciliations
- Complete annual CAM reconciliations for both NNN and Modified Gross leases.
- Collaborate with internal bookkeeper on invoice coding, expense tracking, and reconciliation.
- Manage tenant billing for water usage and POA dues at the retail power center.
- Preparing annual operating budgets for each property.
- Coordination with accountant.
- Mortgage compliance reporting.
Lease Administration
- Maintain lease data and abstracts in Yardi.
- Track expirations and assist with lease amendments, renewals, and escalations.
- Ensure accurate rent and reimbursement billing.
Maintenance & Vendor Management
- Schedule and supervise property maintenance and capital projects.
- Oversee vendor contracts and services (landscaping, janitorial, HVAC, etc.).
- Ensure safety and ADA compliance, particularly at historic office sites.
Reporting & Ownership Communication
- Prepare monthly financial and operational reports (rent rolls, occupancy, variances).
- Prepare collection reports for ownership.
- Track open issues and communicate regularly with ownership.
QUALIFICATIONS:
- Minimum 5 years of commercial property management experience.
- Proficient in Yardi property management software.
- Experience with retail power centers and office buildings, including historic properties.
- CAM reconciliation and accounting experience required.
- Strong written and verbal communication skills.
- Ability to manage multiple properties and priorities independently.