Assist with Management of retail, mixed-use and office real estate properties by performing the following duties personally or through vendors.
Property Management
Work with the Property Managers in all aspects of the day-to-day operations of a commercial real estate property portfolio.
Walk parking areas to ensure tenants adhere to parking policy as outlined in each Lease Agreement. Communicate violations to Property Managers.
Assist Property Managers on routine inspections of properties to assess conditions, identify potential hazards, and identify maintenance issues.
Supervision of maintenance related repair work for items such as landscaping, painting, paving, electrical, plumbing, and HVAC, as assigned by Property Managers.
Properly file reports and correspondence digitally or in a hard copy per the Company-approved filing conventions, as directed by Property Managers.
Assist in the preparation of annual operating budget for each property.
Assist Property Managers in preparation of quarterly variance reports.
Assist Property Managers in ensuring there is 24-hour emergency coverage for assigned properties at all times.
Ensure a high level of professionalism and foster positive relationships with tenants and clients.
Help coordinate move-ins and move-outs.
Enter work orders as instructed by Property Managers.
General
This position does not qualify for any remote work.
Ability to work effectively outside on property grounds in various weather conditions including the roof, as well as inside an office setting.
Proficiency in Word, Excel and Outlook is preferred.
Learn quickly when facing new problems, open to change, accept the challenge of unfamiliar tasks.
Time Management – Self-starter, able to manage multiple tasks simultaneously and under pressure.
Written/Oral communications – Ability to speak and write clearly and concisely.
Attention to Detail – Thorough in accomplishing a task with concern for all of the areas involved, can be depended upon to do each task accurately and completely.
Ability to read and comply with documents such as all company policies, safety rules, operating and maintenance instructions for office equipment, and procedure manuals.
Ability to work efficiently autonomously or as a member of the team.
Education/Experience:
Two- or four-year college degree preferred or equivalent work experience.
Minimum 3 years of Assistant Property Manager, Property Administrator, Account Manager, or similar experience preferred.
