Reporting to the Assistant Director for Facilities, the Facilities Coordinator is assigned to many aspects of operating and maintaining the Hopkins Center for the Arts at Dartmouth both in facility and programs as well as associated office space. This position works closely with all internal departments as well as external services providers. With close working relationships throughout all areas of the Hop and associated departments on campus, the Facilities Coordinator is responsible for coordinating day-to-day operations and projects. The Facilities Coordinator schedules events and performances for a diverse set of users and ensures that facilities function as needed while maintaining and emphasizing facilities policies, procedures and systems.
Coordination of Departmental & College Policies
Proficient in understanding building policies and space usage throughout the Hop as well as the Arts District.
Coordinates and schedules using EMS (campus scheduling software) and internal Hop-collaboration platforms. Responsible for daily building list distribution.
Can serve as the communication liaison between campus services and building occupants.
Prepares building response plans and coordinates education and planning .
Advises of potential fiscal impact of building and equipment requirements as well as conflicts.
Relationships include, but are not limited to, partners at:
Facilities Operation & Management,
Environmental Health & Safety,
Conferences & Events,
Hood Museum of Art,
Bachelors or equivalent combination of education and experience
- Minimum of three (3) years of progressive experience preferably in arts related and/or higher education field.- This position requires the ability to work effectively with varied constituents including in a performing arts and College environment. - The ability to act with discretion and handle sensitive, confidential information. - Attention to detail; handle many projects simultaneously; and demonstrate good judgment and maturity in decision-making. - Experience with database, scheduling and information systems (IT and/or computer programming is not required). - Competence with office equipment and technology, including Internet, email, and Microsoft Office (Word, Excel, Outlook). - Excellent verbal and written skills; ability to be a team player and a team leader; motivate others and contribute. - Must have the ability to work collaboratively across the organization. - Problem-solver with strong initiative to get the job done. - Work nights and weekends on occasion to fulfill the responsibilities of the position
Internal Number: 0587900
About Hopkins Center for the Arts at Dartmouth College
The Hop is a hub of performing arts and film for Dartmouth and the Upper Valley of New Hampshire and Vermont. The Hop brings together visiting artists, resident artists, student ensembles and academic departments to produce or present work that represents diverse voices and artistic forms and speaks to important issues. It brings world-class artists to the region, presents timeless works, and incubates new performances.