Job duties:         

• Assist property managers with administrative duties such as typing correspondence, organizing property files and organizing tenant files
• Maintain project files(property books) and emergency contact forms
• Coordinate tenant movie-ns/move-outs – welcome letters, coupons, emergency contacts, commencement letters, acceptance letters
• Coordinate inspections and utility transfers; also coordinate clean and show process
• Handle incoming calls and follow up on status
• Obtain bids and coordinate job orders with vendors; obtain certificates of insurance from vendors
• Assist in preparation of monthly reports and annual budgets
• Log tenant calls into Commence database system as well as logging in tasks, meetings, etc.
• Input and track tenant’s certificates of insurance, HVAC contracts, UCC1’s, C.O.’s and space acceptance letters
• Act as liaison for vendors concerning payment of invoices
• Property inspections of property, tenant spaces and vacancies
• Coordinate maintenance/repair projects with Property Manager, vendors and tenants
• Follow-up inspections on repairs
• Perform other duties and assignments as deemed necessary by supervisor
• Code invoices and prepare billbacks to tenants
• Accounts Receivable – place phone calls, prepare demand/late letters, follow-up on status