The Assistant Property Manager is responsible for assisting the property manager in maintaining the day-to-day operations of a portfolio of commercial properties.  This individual will possess some experience in “hands on” real estate Property Management with retail experience, and will have exceptional analytical and communication skills, must be a self-starter.

Key Responsibilities:

• Maintain day-to-day relationships with tenants and troubleshoot tenant issues regarding rental and NNN payments.
• Responsible for receiving maintenance phone calls and inquiries from Tenants, troubleshooting solutions with appropriate vendor, see resolution through to completion with minimal oversight.
• Prepare notices to Tenants regarding construction and delinquent payments.
• Prepare Deal Sheets and other backup forms for lease renewal and assignments.
• Prepare vendor contracts as directed by the Property Manager.
• Obtain bids for property maintenance repairs and prepare spreadsheet and memo for Property Manager’s review.
• Review required insurance certificates when necessary.
• Assist assigned Property Manager in an administrative function to complete team projects in a timely manner
• Assist in collecting and tracking COI and gross sales as necessary; review COI’s for proper coverages/additional insureds.
• Assist in turning on and off utilities for vacant spaces when leased or when tenants vacate.
• Ensure all move-in/move-out paperwork is completed correctly and has been approved by the property manager as well as entered into on-site property management software system.  
• Partners with Property Manager to ensure that all fire life safety inspections and maintenance inspections are completed as required.
• Works with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters.
• Review and coding of vendor invoices.
• Coordinate document preparation and inter-office correspondence with Corporate office.